Hungerford Civic Association: By-laws

The following Bylaws were voted on and accepted Jan. 26, 2019.

BY-LAWS OF
THE HUNGERFORD CIVIC ASSOCIATION
OF ROCKVILLE, MARYLAND, INC.

ARTICLE I

Section 1. The name of this Association shall be the Hungerford Civic Association of Rockville, Maryland, Inc.

Section 2. The purposes for which this Association is formed are as follows:

To advance the interests and welfare of the community of Hungerford and the individuals residing therein.
To foster within the community a sense of civic pride and responsibility.
To represent the community interests of the Association before the city, county, and state governments on matters of concern as reflected by the concerns expressed by the membership.
To sponsor worthwhile community projects and activities in the area of the Association
To provide a public forum for the presentation of individual ideas and opinions of the membership.
To serve as a communication link between the residents of the area and promote and enhance that communication, using all available means to that end.
To support good relationships with neighboring residents and with organizations in the greater Rockville area.

Section 3. No part of any net earnings of the Association shall inure to the benefit of, or be distributable to its members, officers, or other private persons, except that the Association is authorized to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth above.

ARTICLE II

All residents and property owners of the Hungerford community over age 18 are automatically members of this Association.

ARTICLE III

OFFICERS

Section 1. The Executive Officers of this Association shall be: President, Vice President, Secretary and Treasurer. Other officers named by the Executive Officers or by the Association membership may be established from time to time. The term for an officer is two years, with re-election to a second term permitted. However, if no member volunteers to run for any given office, the incumbent may be asked to remain for an additional term.

Section 2. The Nominating Committee, as provided in Article VI, shall nominate one or more candidates for each Executive Officer position. The nominees shall constitute the official ballot and shall be announced by an official posting at least two weeks in advance the election, which is to be held during the first membership meeting of the election year. In addition, the name of any candidate nominated from the floor at the first membership meeting by a member in good standing, shall be added to the official ballot.

Section 3. Executive Officers shall be elected by ballot at the first membership meeting of the election year. The candidate receiving a majority of the votes of those present at the meeting for each office shall be elected. If no candidate has a majority of the votes, a run-off election shall be held between the two candidates with the greatest number of votes.

Section 4. Members who attend the first annual meeting with elections shall be eligible to vote in the election of Executive Officers, subject to Article VIII, if applicable. Voting by proxy is not permitted.

Section 5. The new officers shall be installed by a member of the Nominating Committee at the conclusion of the election and their term of office shall begin immediately upon installation.

Section 6. No member shall hold more than one Executive Office at any one time.

Section 7. When a vacancy occurs in any office, except that of President, the expired terms of such office shall be filled by appointment by the President, subject to approval by a majority of the Executive Committee. When a vacancy occurs in the office of President, the Vice President shall automatically become the President for the unexpired term, and his/her replacement appointed by the Executive Committee from among the membership.

Section 8. The failure of any member of the Executive Committee of the Association to attend at least two successive meetings of the Executive Committee of the Association and attend two successive meetings of the Association shall constitute a vacancy of the position. Excused absences do not constitute a vacancy of the position. When a vacancy occurs, Section 7 above shall be followed.

Section 9. The Executive Committee may, by majority vote, require an officer to step down from office if deemed no longer able to perform his/her duties.

ARTICLE IV

POWERS AND DUTIES OF EXECUTIVE OFFICERS

Section 1. President. The President of the Association shall preside at all membership and Executive Committee meetings. He/she shall resolve all points of order and questions of procedure using Robert’s Rules of Order whenever practicable and may appoint a Parliamentarian to assist in their application. The President shall serve as spokesperson of the Association in any matters in which the Association wishes to announce a public position, or at any function at which the Association is to be represented by a spokesperson or delegate. The President may assign or delegate this responsibility, in his/her discretion, to any member of the Association. The President shall appoint Chairpersons of all standing Committees mentioned in Article VI of these By-laws and may establish special committees and appoint the Chairperson and members thereof. The President shall be ex-officio a member of all committees.

Section 2. Vice President. The Vice President shall exercise in the absence of the President all of the duties and powers of the President. In the event of the resignation, death or disqualification of the President, the Vice President shall serve as President of the Association for the unexpired term.

Section 3. Secretary. The Secretary shall keep the minutes of all meetings of the Association and of the Executive Committee and shall keep all necessary records of the Association. He /she is responsible for giving notice of membership meetings, minutes of meetings, and financial reports by posting on the official media.

Section 4. Treasurer. The Treasurer shall keep the financial records of the Association in accordance with state and federal requirements. He/she shall sign all checks, purchase orders, and the like, for expenses approved by the Executive Committee. If dues are charged, he/she shall collect and record the payments. He/she shall give a written report on the financial condition of the Association at each regular membership meeting, and at all Executive Committee meetings.

Section 5. Officers of the Association shall endeavor to ensure that the Association is in good standing with requirements for civic Associations in Maryland and that it complies with its By-laws.

ARTICLE V

EXECUTIVE COMMITTEE

Section 1. The Executive Committee shall be composed of Executive Officers, Standing Committee Chairpersons of the Association. The Executive Committee shall be charged with the management of the business of the Association and shall consider and act upon such matters as presented to it. It may exercise the powers and do all things necessary to conduct the affairs of the Association.

Section 2. Meetings of the Executive Committee may be called by the President and shall be by him /her at the request of three Executive Committee members. A majority of the members of the Executive Committee present at a meeting called for any purpose above shall constitute a quorum.

ARTICLE VI

COMMITTEES

Section 1. In addition to the Executive Committee, Standing Committees of this Association may be created by the membership to handle and manage any specific needs of the Association. The membership shall approve the existence of the Standing Committee at a regular meeting of the Association. Special Committees may be formed as the need arises. All Committees shall be responsible to the President and the Executive Committee for the performance of their prescribed duties.

Section 2. A Nominating Committee, to manage the process of annual elections of the Officers of the Association shall be appointed by the Executive Committee at least two months before the first meeting of the election year. Service on the Nominating Committee shall not preclude nomination of the member for any elective office.

ARTICLE VII

MEETINGS

Section 1. The regular membership meetings of the Association shall be called by the President or by a quorum of the Executive Committee. At a minimum, an annual general meeting will be held each year to review Association matters, proposed budget, annual financial statement, and seek membership approval on decisions.

Section 2. Notice, by an official posting, of the time and place of all membership meetings shall be given to as many residents as possible by the Secretary of the Association. Official posting is defined as a posting on the official web page of the Association, and whenever feasible, posting on other social media.

Section 3. Any special membership meeting may be called by the Executive Committee and shall be called upon the written request of 5 members of the Association. Members shall be notified at least 7 days in advance of such meeting (unless exigent circumstances exist) and shall be notified of the purpose of the meeting.

ARTICLE VIII

DUES

Dues will only be charged if the Executive Committee votes to do so. Dues shall cover the period January-December of each year. If dues are required, only residents who have paid their dues can vote in an election.

ARTICLE IX

AMENDMENTS TO BY-LAWS

These By-laws may be amended at any regular business meeting of the Association by a two-thirds vote of the members present. The proposed amendment shall be posted at least one week prior to the meeting at which the vote is scheduled. Amendments to the By-laws may be submitted by any member by notifying the Executive Committee.

ARTICLE X

The original provisions of these By-laws were effective upon adoption by the membership at its membership meeting held on December 5,1997 at the Elwood Smith Recreational Center. Revisions to these By-laws are effective upon adoption at the Association’s membership meeting in January 2019.

ARTICLE XI

DISSOLUTION

Upon the dissolution of the Association, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.

_________________________________ ________________________

President – Bill Dillinger Date

_________________________________ ________________________

Vice-President – Lok W. Samson Date

_________________________________ ________________________

Secretary – Andrea Kronzek Date

_________________________________ ________________________

Treasurer – Jackie Lin Date

[Recommended by the Executive Committee and By-laws Committee: November 30, 2018.]

Approved by Executive Committee and Membership: Jan 26, 2019

A new set of minutes of the election has been posted giving the new officers’ names.

The following Bylaws are the original version to be replaced if an affirmative vote Jan. 26, 2019.

BY-LAWS OF
THE HUNGERFORD CIVIC ASSOCIATION
OF ROCKVILLE, MARYLAND, INC.

ARTICLE I

Section 1. The name of the this Association shall be the Hungerford Civic Association. of Rockville, Maryland, Inc.

Section 2. The purposes for which this Association is formed are as follows:

To advance the interests and welfare of the community of Hungerford and the individuals residing therein.
To foster within the community a sense of civic pride and responsibility.
To represent the community interests of the Association before the city, county, and state governments on matters of concern as reflected by the concerns expressed by the membership..
To sponsor worthwhile community projects and activities in the area of the Association
To provide a public forum for the presentation of individual ideas and opinions of the membership.
To serve as a communication link between the residents of the area and promote and enhance that communication, using all available means to that end.

ARTICLE II

Membership in this Association is open to every household/residence of the Hungerford neighborhood. Any adult person or persons residing outside the Hungerford neighborhood whose petition for membership is recommended by the executive committee to the membership at a regular meeting of the Association and approved at the next following regular meeting by a majority vote by the members present shall be considered a member of the Association..

A household/residence becomes a member of the Association by making application for membership to the secretary or any other officer of the Association and paying the annual dues as provided in Article VIII of these by-laws.

ARTICLE III

OFFICERS

Section 1. The Executive Officers of this Association shall be a President, Vice President, Secretary and Treasurer. Other officers named by the Association membership may be established from time to time. The term of all these officers shall be for a period of one year, allowing for re-election for equal periods.

Section 2. The Nominating Committee, as provided in Article VI, shall nominate one or more candidates for each Executive office. These nominees, who shall constitute the official ballot, shall be announced if possible at the December membership meeting and by written notice to all members at least two weeks in advance of the date of the election to be held during the month of January of each year. In addition, the name of any candidate nominated from the floor at the January membership meeting by a member in good standing, shall be added to the official ballot.

Section 3. All executive Officers shall be elected by ballot at the January membership meeting. The candidate receiving a majority of the votes of those present at the meeting for each office shall be elected. In the event that no candidate has a majority, a run-off election shall be held between the two candidates having the greatest number of votes at that meeting.

Section 4. Only members of the Association who have paid their annual membership dues at the time of the election and are duly recorded as members shall be eligible to vote in the election of Officers of the Association. Voting by proxy is not permitted.

Section 5. The new officers shall be installed by a member of the Nominating Committee at the conclusion of the election and their term of office shall begin immediately upon installation.

Section 6. No member shall hold more than one Executive Office at any one time.

Section 7. When a vacancy occurs in any office, except that of President, the expired terms of such office shall be filled by appointment by the President, subject to approval by a majority of the Executive Committee at a regular session of the Executive Committee. When a vacancy occurs in the office of President, the Vice President shall automatically become the President for the unexpired term, and his/her replacement appointed by the Executive Committee from among the membership.

ARTICLE IV

POWERS AND DUTIES OF EXECUTIVE OFFICERS

Section 1. President. The President of the Association shall preside at all membership meetings and meetings of the Executive Committee. He/She shall resolve all points of order and questions of procedure in the conduct of such meetings, whether such points or questions arise under the Constitution or by-laws of the Association or otherwise. The President may, but shall not be required to, appoint a Parliamentarian who shall assist and advise him/her in the resolution of such matters. The President shall serve as spokesperson of the Association in any matters in which the Association wishes to announce a public position, or at any function at which the Association is to be represented by a spokesperson or delegate. The President may assign or delegate this responsibility, in his/her discretion, to any member of the Association. The President shall appoint Chairpersons of all standing Committees mentioned in Article VI of these by-laws and may establish special committees and appoint the Chairperson and members thereof . The President shall be ex-officio a member of all committees.

Section 2. Vice President. The Vice President shall exercise in the absence of the President all of the duties and powers of the President. In the event of the resignation, death or disqualification of the President, The Vice President shall serve as President of the Association for the unexpired term.

Section 3. Secretary. The Secretary shall keep the minutes of all meetings of the Association and of the Executive Committee and shall keep all necessary records of the Association. He /She shall also be responsible for giving notice of membership meetings to all persons entitled to notice of such meetings.

Section 4. Treasurer. The Treasurer shall keep the financial records of the Association shall pay all bills incurred by the Association. He/she shall sign all checks, purchase orders or other financial papers of the Association, jointly with another member of the Executive Committee, indicated by same. He/ She shall collect dues of the members and shall notify members when dues are in arrears. He/ She shall give a report on the financial condition of the Association at each regular membership meeting and at Executive Committee meetings.

ARTICLE V

EXECUTIVE COMMITTEE

ARTICLE VI

COMMITTEES

Section 2. A Nominating Committee, to manage the process of annual elections of the Officers of the Association shall be appointed by the Executive Committee at its November meeting. Service on the Nominating Committee shall not preclude nomination of the member for any elective office.

ARTICLE VII

MEETINGS

Section 1.The regular membership meetings of the Association shall be called by the President or by a quorum of the Executive Committee.

Section 2. Written notice of the time and place of all membership meetings shall be given to all residents by the Secretary of the Association .

Section 3. Any special membership meeting may be called by the Executive Committee and or shall be called upon the written request of 20 percent of the active members of the Association. Members shall be notified at least 24 hours in advance of such meeting, said notice stating the purpose for which the meeting is called.

Section 4. One-fifth of the active membership, which-ever is smaller, shall constitute a quorum at regular and special meetings of the Association.

ARTICLE VIII

DUES

Dues of this Association shall be $10.00 per year, payable at the regular January membership meeting or before. The dues shall cover the period January- December of each year. Any member failing to pay his dues at or before the January meeting shall be not be considered a current member until says a time as the dues have been paid.

ARTICLE IX

PARLIAMENTARY AUTHORITY

The rules contained in Robert’s Rules of Order shall govern the Association in all cases to which they are applicable, and in which they are not inconsistent with the by-laws of the Association.

ARTICLE X

AMENDMENTS TO BY-LAWS

These by-laws may be amended at any regular business meeting of the Association by a two-thirds vote of the members present. The proposed amendment shall be submitted in writing at the previous regular business meeting and circulated to the membership at least one week prior to the meeting at which the vote is scheduled. Amendments to the ByLaws may be submitted by any member of the association for consideration of the membership as above.

ARTICLE XI

The provisions of these by-laws were effective upon adoption by the membership at it’s membership meeting held on December 5,1997 at the Elwood Smith Recreational Center ..

ARTICLE XII

TRANSITIONAL PROVISIONS

The officers of the Corporation elected in January 1998 and those elected thereafter shall serve under these by laws for periods of one year January -December of each year. These by laws replace and void any previous written by laws that may have been made by members and non members in carrying out the goals and objectives of the organization.

Approved by the membership of the Hungerford Civic Association of Rockville Maryland at it’s meeting held on December 5, 1997 and duly certified by the Executive Committee of the Association on that same date .

Lloyd P. Welter
President

Darryl Godfrey
Vice President

Gale Luce
Secretary

Barbara Dodge
Treasurer

______________________________________________________________________

Amendments to these by-laws are as follows:

Date of Approval: Feb. 21, 2001

1. Our former name: Hungerford-Stoneridge is hereafter simplified to just Hungerford. We continue to represent the same area (the original Hungerford and Stoneridge subdivisions).

Date of Approval: